How to Automate Remote Online Notarization

With RON, lenders can avoid costly delays in the mortgage process by automating the signature process. It’s a great way to accelerate lien waiver management and close loans faster.

RON is a form of notarization that uses audio-visual technology to verify the identity of document signers. It is legal in most states.

Using RON Software

RON technology has dramatically impacted many industries, including real estate and title agencies. These companies and clients now have a convenient way to complete their closing documents without traveling or scheduling an in-person meeting.

Moreover, the process is much faster than traditional paper-based notarizations. In addition, it provides a higher level of security. A reputable RON provider will have a tamper-evident seal and an electronic journal. In addition, the company can provide a recording of every session.

Moreover, choosing an RON service that understands your state’s rules and regulations is essential. It will also have the ability to evolve as the rules change. Additionally, it should have a mature technology platform that can handle high-volume transactions. This will save time and money for everyone involved. Further, it will help you keep your clients happy and satisfied. This will increase your business’s competitive advantage in the marketplace.

Creating a Notary Journal

As a notary public, keeping a detailed journal is your legal responsibility. This will protect you if someone has a claim against you and can help you prove your work. It is also a great way to prevent fraud and other misuse of documents.

Notary eJournal is an innovative software solution that digitizes the entire notary journal experience, from scanning a signer’s thumbprint and ID to recording their signature via an online signature pad. It can also be used to record other notarizations that occur in the same session, such as loan closings.

Many states require notaries to keep a Notary Journal. Some, like Florida, even require Notaries who perform remote online notarial acts to maintain an electronic record book. While other states do not have such requirements, it is still a good idea to use an electronic journal so that you can easily access your journal if it is needed later.

Creating a Notary Request

If you want to increase your income while offering a convenient service, remote online notarization may be the perfect solution. Using the right RON software will allow you to connect with signers over live video and verify their identity quickly and efficiently. It also allows you to track all the documents you’ve signed and will notify you when they are opened, read, or signed.

RON is legal in all states where it’s allowed, but each state has its rules and requirements. For example, South Dakota’s law requires a notary to have personal knowledge of the signer’s identity. Other states require a notary to be in the same room as the signer and use audio-visual communication technology.

While it’s not clear if 100% of notarizations will move online, it is safe to say that the industry will continue to adopt this technology at an S-curve. This is especially true for title companies and mortgage industries.

Creating a Document

The signer and notary connect through a video call during an online notarization. Before the video session, the signer is authenticated using identity-proofing methods like knowledge-based authentication or credential analysis of a government-issued ID. These verification tools validate that the photo ID is real, matches the person in question, and meets any state requirements for RON.

While some states impose additional requirements for remote notarization, such as mental capacity, undue influence, or property ownership, most do not. It’s essential to consult with a professional (such as a title agent or mortgage company for loan closings, an estate planning attorney for wills, or a lien waiver management software vendor for subcontractor lien waivers) and use a notary that is certified to provide RON in your state.

While it’s impossible to predict when 100% of notarizations will move online, there is a clear S-curve trend based on industry trends and the push, borne out of necessity during the COVID-19 pandemic, for RON to speed up key processes like loan closings. By automating the notarization process, businesses can save time by eliminating the back and forth of finding a notary and traveling to meet for a signature.